Set up your workspace.

First login and password

After checkout, NPDESTracker creates your tenant and emails an admin invite to the primary contact. Open the invite, set a password, and land in the workspace setup view. Sessions are scoped to your tenant and expire on a fixed schedule. Multi-factor authentication is supported and recommended for administrator accounts.

Configure the tenant

• Time zone. Set the local time zone for inspection timestamps, due dates, and reporting periods.
• Permit framework. The WA Phase II Western 2024-2029 template is wired today. Other state templates are scoped during onboarding.
• Terminology. Rename labels (for example, calling a site a "facility" or "property") so the workspace matches how your program already talks.
• Dropdown values. Edit picklists for site classifications, inspection types, finding categories, and similar fields.

Invite your team

Add users from the admin area. Each user is bound to your tenant and assigned a role. Role-based access is enforced at every tier.

• Admin. Manages users, configuration, billing details, and workspace settings.
• Coordinator. Runs the daily program, assigns work, reviews findings, drafts notices, prepares reporting evidence.
• Inspector. Performs field inspections, logs findings, closes follow-up tasks.
• Viewer. Read-only access for staff who need visibility without edit rights.

Configurable workspace basics

NPDESTracker is configurable per tenant. Toggle modules on or off, rename terminology, edit dropdowns, and adjust inspection fields. Custom modules let you track program-specific records (for example, a local outreach kit checkout log) without engineering work. See /configurable-stormwater-software for more on what the configuration tools cover.

Next step

Once roles and modules are set, bring in your existing records. Continue to data import.